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Special Events Coordinator

Job Location

Pensacola, FL

General Summary

This position is responsible for year- round coordination and implementation of several regional Walks to End Alzheimer's as well as The Longest Day.  The position is a key member of the Development Department.

This position will be located in the Chapter's Pensacola office.


Essential Job Functions

  • Overall Responsibilities:       
  • Oversee the successful implementation of several regional Walks and other revenue generating events to reach aggressive fundraising goals.
  • Manage community-based volunteer committees for each event/Walk location. Committees include volunteers to help manage logistics, walk team recruitment and engagement, corporate sponsorships, and promotional aspects of the Walk.
  • Assist in the identification and cultivation of volunteer leadership on a continual basis.
  • Manage a detailed event/Walk fundraising plan with volunteers and chapter staff.
  • Manage the day-of- experience for events/Walks.
  • Evaluate event success against projected goals and accomplishments, analyze results and make recommendations for course corrections throughout the year.

Volunteer Committee Management

  • Help establish committee goals, track progress, train and coach committee members as necessary.
  • Build and maintain positive relationships with committee volunteers.
  • Keep in close communications with the committee leadership, attend committee meetings, and provide resources and expertise as needed.
  • Implement a stewardship plan to thank and acknowledge committee members.

Marketing & Outreach

  • Build relationships with community leaders, business owners and other service agencies for partnerships, volunteer recruitment, sponsor recruitment and other fundraising opportunities.
  • Help ensure benefit fulfillment for corporate sponsors.

Walker & Team Management

  • Provide support and assistance to participants with online registration, developing personal Walk websites, and questions related to team captain duties, donations and fundraising.

Event Logistics

  • Manage day-of-event logistics including registration, set up, walker refreshments, sponsor tables, program tables, etc. to ensure Walk runs smoothly.
  • Create and manage engaging "walk experience" for participants including Opening Ceremony and Awards Ceremony details.
  • Ensure venue applications are submitted and approved in a timely manner
  • Ensure event insurance is obtained for each Walk location.
  • Recruit volunteers for parking assistance, staffing tables, set-up and tear-down assistance and spirit stations along the route.
  • Coordinate all supplies and inventory for day-of-event.
  • Coordinate chapter staff and board participation in Walks.

Gift Processing & Donor Recognition

  • Ensure Walk donations are accurately recorded, processed and acknowledged.

Minimum Requirements

  • Bachelor's Degree
  • Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteers coordination and/or event management responsibilities.
  • Ability to work a flexible schedule, including late evening and early morning work as needed (average 2-3 times per month) and Saturdays and Sundays during Walk Season (August-September).
  • Excellent oral and written communications with the ability to present with poise, confidence and professionalism to diverse committees. 
  • Ability to work independently with little daily supervision.
  • Ability to prioritize, coordinate and advance several projects simultaneously.
  • Strong verbal, written communication and interpersonal skills
  • Excellent computer skills include Microsoft Office (Word, Excel, PowerPoint), Email and the ability to learn donor software systems.


  • Must have a car and valid driver's license for travel off-site to events and meetings
  • Must be able to bend, lift, carry, transport, and set up a variety of print and event materials related to Walk to End Alzheimer's (weighing up to 35 pounds)

Desired Requirements

  • Special event and fund development experience preferred
  • Experience with Convio Luminate, Gmail suite, and fundraising ethics
  • Public-speaking experience


We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.