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Special Events Coordinator

Job Location

Pensacola, FL

General Summary

This position is responsible for year- round coordination and implementation of several regional Walks to End Alzheimer's as well as The Longest Day.  The position is a key member of the Development Department.

This position will be located in the Chapter's Pensacola office.


Essential Job Functions

  • Overall Responsibilities:       
  • Oversee the successful implementation of several regional Walks and other revenue generating events to reach aggressive fundraising goals.
  • Manage community-based volunteer committees for each event/Walk location. Committees include volunteers to help manage logistics, walk team recruitment and engagement, corporate sponsorships, and promotional aspects of the Walk.
  • Assist in the identification and cultivation of volunteer leadership on a continual basis.
  • Manage a detailed event/Walk fundraising plan with volunteers and chapter staff.
  • Manage the day-of- experience for events/Walks.
  • Evaluate event success against projected goals and accomplishments, analyze results and make recommendations for course corrections throughout the year.

Volunteer Committee Management

  • Help establish committee goals, track progress, train and coach committee members as necessary.
  • Build and maintain positive relationships with committee volunteers.
  • Keep in close communications with the committee leadership, attend committee meetings, and provide resources and expertise as needed.
  • Implement a stewardship plan to thank and acknowledge committee members.

Marketing & Outreach

  • Build relationships with community leaders, business owners and other service agencies for partnerships, volunteer recruitment, sponsor recruitment and other fundraising opportunities.
  • Help ensure benefit fulfillment for corporate sponsors.

Walker & Team Management

  • Provide support and assistance to participants with online registration, developing personal Walk websites, and questions related to team captain duties, donations and fundraising.

Event Logistics

  • Manage day-of-event logistics including registration, set up, walker refreshments, sponsor tables, program tables, etc. to ensure Walk runs smoothly.
  • Create and manage engaging "walk experience" for participants including Opening Ceremony and Awards Ceremony details.
  • Ensure venue applications are submitted and approved in a timely manner
  • Ensure event insurance is obtained for each Walk location.
  • Recruit volunteers for parking assistance, staffing tables, set-up and tear-down assistance and spirit stations along the route.
  • Coordinate all supplies and inventory for day-of-event.
  • Coordinate chapter staff and board participation in Walks.

Gift Processing & Donor Recognition

  • Ensure Walk donations are accurately recorded, processed and acknowledged.

Minimum Requirements

  • Bachelor's Degree
  • Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteers coordination and/or event management responsibilities.
  • Ability to work a flexible schedule, including late evening and early morning work as needed (average 2-3 times per month) and Saturdays and Sundays during Walk Season (August-September).
  • Excellent oral and written communications with the ability to present with poise, confidence and professionalism to diverse committees. 
  • Ability to work independently with little daily supervision.
  • Ability to prioritize, coordinate and advance several projects simultaneously.
  • Strong verbal, written communication and interpersonal skills
  • Excellent computer skills include Microsoft Office (Word, Excel, PowerPoint), Email and the ability to learn donor software systems.


  • Must have a car and valid driver's license for travel off-site to events and meetings
  • Must be able to bend, lift, carry, transport, and set up a variety of print and event materials related to Walk to End Alzheimer's (weighing up to 35 pounds)

Desired Requirements

  • Special event and fund development experience preferred
  • Experience with Convio Luminate, Gmail suite, and fundraising ethics
  • Public-speaking experience


  • by mail:
    Send resume to:
    Alzheimer's Association, Alabama/Florida Panhandle
    2151 Highland Avenue South
    Ste 210
    Birmingham, AL 35205

We are an Affirmative Action, Equal Opportunity Employer and we appreciate your interest in the Alzheimer's Association.




Alzheimer's Association

Our vision: A world without Alzheimer's disease®.
Formed in 1980, the Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research.