The Signature Events Coordinator supports the mission of the Alzheimer's Association Cleveland Area Chapter to eliminate Alzheimer's disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health.
The primary purpose of the Signature Events Coordinator is to support the execution of the Alzheimer's Association's two Signature Events: Walk to End Alzheimer's (Walk) and The Longest Day (TLD). Priority roles with each event include increasing revenue, generating awareness and mobilizing volunteers.
Essential Job Functions
- Follow Signature Events standards and best practices for leadership development, increased participation and event revenue growth.
- Follow comprehensive plan for Signature Events that includes budget, timelines, reports, recruitment, retention, volunteer committee engagement, mission integration and logistics.
- Utilize available resources to maximize event results: national webinars, conference calls, and trainings provided by the home office Signature Events team and regional peer groups.
- Meet benchmark deadlines for successful goal attainment and event execution.
- Ensure ongoing mission education for volunteers, participants, and sponsors.
- Recruit and coach new Signature Events participants to maximize participation and fundraising.
- Retain past Signature Events participants to increase prior year participation and fundraising.
- Work collaboratively with Education and Development team to share contacts, prospects and relationships that have a potential for fundraising and volunteer engagement.
- Assist Fund Development Department with executing other chapter fundraising events as necessary.
- Other duties as assigned.
WALK TO END ALZHEIMER'S, Western Region:
- Serve as the primary event coordinator for the west side Walk to End Alzheimer's.
- Ensure all details leading up to, day of, and post event are properly executed and communicated, following all local and national guidelines.
- Manage the west side Volunteer Committee, maintaining close communication with the Event Committee Chair(s).
- Recruit additional volunteers for committee and event day in partnership with the Volunteer Engagement Manager.
- Attend all west side committee meetings, supporting the activities and needs of the committee members (activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested).
- Work with the Volunteer Committee to organize and participate in community outreach activities and presentations that promote the Walk and the Alzheimer's Association mission and services.
- Manage all event logistics with the Volunteer Committees (i.e. site permits, donated food and supplies, transporting supplies, determining Walk site layout and routes).
- Retain and recruit corporate sponsorships to increase revenue goals each year.
- Meet goals for team recruitment, participant recruitment, corporate sponsorship and fundraising revenue.
- Work with team captains to maximize their fundraising efforts by coaching them on wrap-around fundraising ideas for their teams (i.e. Forget Me Not point of sale program, retail/restaurant partnerships, email campaigns, Casual for a Cause, candy bar sales, etc.), attending such activities as appropriate.
- Handle service requests for teams through regular in-person and electronic communication, following up as necessary (supply needs, technical support, etc.).
- In partnership with the Corporate Relations Manager, develop a network of high-level contacts for the chapter and form new corporate partnerships.
- Plan team registration drives at companies and public events.
THE LONGEST DAY:
- Working with a defined portfolio of past teams, increase participation, fundraising and volunteer engagement.
- Identify and register new teams, supporting their onboarding, recruitment and fundraising efforts.
- Initiate and drive team creativity and innovation.
- Monitor activities to identify trends and best practices, measure impact of specific actions, identify and address issues as they arise, adjusting plans as required.
QUALIFICATIONS AND EXPERIENCE:
- Bachelor's degree and three years related experience in development, volunteer management or sales.
- Preference given for experience in a non-profit setting with successful execution of mass-market fundraising events.
- Driven by goals and outcomes, the candidate must be able to set priorities, manage his/her time, delegate appropriate tasks to volunteers and meet deadlines to ensure goal attainment and expected results.
- Demonstrated skills in community organization, relationship building, talent identification and leadership development.
- Strong customer service orientation with the ability to work with a wide range of individuals; including volunteers, business and community leaders, and persons with dementia and their families.
- Demonstrated ability in handling multiple priorities, project management and meeting deadlines with strong planning and organizational skills.
- Excellent written and verbal communication, presentation and interpersonal skills.
- Proficient in Microsoft and Google applications, with emphasis on Excel.
- Experience with various database software.
- Ability to identify and safeguard confidential information.
- Possess a valid and current state driver's license and automobile insurance.
- Must have reliable transportation.
- Work independently and collaboratively within a fast-paced environment, while being flexible to changing expectations.
- Remain composed under stress, handles responses to criticism tactfully and delivers on organizational commitments.
- Work through others to accomplish goals.
- Analyze information and make timely, appropriate decisions.
- Significant travel within the Association's five-county region to meet with prospects and donors, with mileage reimbursement provided.
- Lift up to 25 lbs.
Office hours are Monday through Friday, 8:30 am to 4:30 pm. This position is based in the Avon office, representing the Fund Development Department in the western region, with flexibility to work in the central (Beachwood) office on scheduled days. Occasional department and staff meetings are held in the Beachwood office. Frequent evening and off-hour meetings and events will be required based on the Fund Development Department calendar.
This position is exempt from the provisions of the Fair Labor Standards Act. Fair consideration is given to all qualified persons according to their individual abilities regardless of race, religion, color, national origin, gender, marital status, veteran status, service in the uniformed services, parental status, sexual orientation, disability, perceived disability, age, transgender, or other protected categories.
This job profile in no way states or implies that these are the only duties to be performed by the job holder. He/she will be required to follow any other instructions or perform any other duties as requested by his/her supervisor or manager. This is not meant to be an exhaustive list of job duties. Essential elements may change when necessary.